AGM Meeting Minutes 2020

 

 


LEICESTERSHIRE LADIES’ SQUASH LEAGUE
ANNUAL GENERAL MEETING 2020




Date:    Wednesday, 9 September 2020  
Time:    7.00 pm
Venue:  Remotely by Zoom



Present:
              Sally Hurman, Secretary, Leicestershire Squash and Tennis Club
              Jacqui Walters, Treasurer, SID 
              Sue Coleman, Committee Member, SID 
              Pam Harrison, Leicestershire Squash and Tennis Club
              Laura Holding, Market Harborough
              Theresa Keyes, Hermitage
              Karen Neal-Pears, SID


Apologies:
                  Sue Beswick, Committee Member, Hermitage
                  Alison Clarke, Hermitage 
                  Nina Parker, Leicestershire Squash and Tennis Club
                  Dawn Cook, Leicestershire Squash and Tennis Club
                  Lesley de Carle, Leicestershire Squash and Tennis Club
                  Verity Howard, Leicestershire Squash and Tennis Club
                  Ruth Sleigh, Market Harborough Lin Leach, Market Harborough
                  Donna Bee, Market Harborough


Welcome
 


The Chair welcomed all to the meeting and thanked them for joining the meeting by Zoom; everyone acknowledged the difficult circumstances of the time.

 
1 MINUTES OF THE ANNUAL GENERAL MEETING 2019

The Minutes of the Annual General Meeting held on 15 May 2019 were approved as a correct record. ACTION:SH



2 MATTERS ARISING FROM THE MINUTES OF THE ANNUAL GENERAL MEETING 2019

There were no matters arising.



3 FINANCIAL REPORT
The balance sheet for 2020/21 had been circulated with the agenda.
  • There is currently a balance of £496.50 credit (see attached balance sheet). 
  • Junior fees in the sum of £140.00 had been paid for juniors who had played league matches during the season.
  • It was AGREED that team fees the 2020/21 season would be £15 to take account of the fact that the season will not start until January 2020.
  • It was noted that the sum of £305 had been paid to Ian for maintenance and update of the website and update to the bank scoring system.


4 REVIEW OF THE SEASON

A review of the season had been circulated with the agenda. The following points were highlighted:
  • The season had been interrupted by the Covid-19 Pandemic and all matches after 21 March 2020 had been cancelled.
  • This season we welcomed a team from Hinckley and welcomed back Loughborough Students. • There were seven teams, each of four players. There were 42 first half fixtures and 34 in the second half; eight fixtures being cancelled due to Covid-19. There was a total of 310 matches played; 163 in the first half and 147 in the second. Seven matches were played with teams of three players.
  • Bank players were used only 10 times and only one match with two bank players playing for one team. 56 players are listed on Squash Levels.
  • A Fun Squash day took place on 5 January 2020, thanks to Market Harborough for hosting.


5 AWARDS

With eight matches being cancelled in the second half of the season, the Committee agreed that the results of the first 21 matches of the season should be used to calculate the winner and runner-up of the league and the first 10 matches for the hospitality winner. League Winner: Hermitage League Runner Up: Market Harborough Hospitality: Sport in Desford 2 Most Improved Player: Ella Bills, Market Harborough Congratulations to everyone on their successes



6 LEAGUE STRUCTURE 2019/20
  • It is intended that the season will start in January 2021 to take account of the restrictions that must be observed in view of the Covid-19 Pandemic.
  • The structure of the Ladies’ League will depend on the number of teams entered.
  • It may be necessary for teams to comprise three players rather than four, dependent upon the number of ladies playing, however, this is a matter for discussion nearer the start of the season. It was noted that a team of four players is preferable.
  • The Executive Committee will meet in December 2020 to discuss and prepare for the Ladies’ League to start in January 2021.


7 RULES
  • Proposed amendments to the rules had been circulated with the agenda relating to:
  • For Information: Website and administration
  • Rule 2: Annual General Meeting
  • Rule 3: Executive Committee
  • Rule 8 (new): Number of matches and individual can play (including ‘bank’ matches)
  • Rule 12 (new): Video recording/photography
  • Rule 28: Inputting match results to website
  • Rule 42 (new): Complaints process It was AGREED that these rules are implemented with immediate effect.


8 ELECTION OF COMMITTEE MEMBERS

Sally Hurman will be leaving Leicestershire in October; Laura Holding was willing to take over and was elected to the role of League Chair/Secretary.

The following Executive Committee members are willing to be re-elected:
  • Jackie Walters (SID) will continue as Treasurer
  • Sue Beswick (Hermitage)
  • Alison Clarke (Hermitage)
  • Sue Colman (SID) 
It is hoped that each Club will be represented on the Executive Committee and SH undertook to contact Tim Parratt (Hinckley) and Piper Tatum (Loughborough Students). ACTON: SH

Other Club representatives are welcome to join the Executive Committee and will be co-opted. However, it is clear that only one representative per club will have a vote on Executive Committee business.

Pam Harrison will contact Leicestershire Squash/Tennis Club players to find a Club representative. ACTION: PH


9 ANY OTHER BUSINESS

There was a friendly discussion regarding the clubs which are open, those who have played and those who have not yet played. This coming season is going to be challenging! There being no other business the meeting closed at 7.30 pm

 
LEICESTERSHIRE LADIES SQUASH 2019 – 2020


Credits                                                                 Debits
£30.00 (10/19 Hinckley Subs)                               £215.00 (Ian Porter 11/19)
£30.00 (1/20 Loughborough Students)                £90.00 (Ian Porter 2/20)
                                                                             £52.00 (Mkt Harb. Juniors)
                                                                             £88.00 (Hinckley Juniors)
                                                                             £79.49 (9/20 A.B.Wallace) (Trophies/Engraving)

£60.00                                                                  £515.49




Balance B/F from 14/5/19   £951.99

Credits                                 £60.00

Total                                    £1011.99

Less Debits                          £515.49

Balance in Bank 3/9/20    £496.50

JACKIE WALTERS
Treasurer (3/9/20)






 

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